Terms & Conditions
FASHIONCLASH Festival 2025
The CLASH House
Parties
A. FASHIONCLASH Foundation, hereinafter referred to as FC.
B. The party receiving this document, hereinafter referred to as the Participant.
Definitions
For the purposes of these Terms & Conditions, the following terms shall have the meaning ascribed to them below:
"FC" refers to the FASHIONCLASH Foundation, the organizer of the Event.
“FCF” refers to FASHIONCLASH Festival 2025, taking place in Maastricht, The Netherlands, from 14 November 2025 to 16 November 2025.
"Event" refers to The CLASH House (TCH) as part of the FASHIONCLASH Festival 2025, taking place in Maastricht, The Netherlands, from 14 to 16 November 2025. Participating in the Event includes a mandatory coaching trajectory leading up to the Event.
"Participant" refers to the individual or collective (more than 1 person) submitting Work to the Event for consideration.
"Work" refers to the concept submitted and the performance created by the Participant for the Event.
“Coach” refers to the professional appointed by FC to guide the Participant in the coaching trajectory.
1. Context
1.1 TCH is an initiative of FC, organized as part of its annual program and in connection to FCF. TCH includes a coaching trajectory, for the selected Participant, leading up to the Event.
1.2 TCH follows a process divided into three phases, including coaching, development, production preparation, and the final presentation at FCF.
1.3 The final presentation will take place in Maastricht, The Netherlands, on Friday 14 November 2025. The exact time and location will be determined by FC.
2. Conditions of Participation
2.1 Submitting an application via the website of FC for the Event is mandatory.
2.2 By submitting the Work to the Event, the Participant grants FC permission to consider it for selection. Once submitted, the Work cannot be withdrawn under any circumstances.
2.3 FC’s selection decisions are final and non-negotiable. No correspondence will be entertained regarding these decisions
3. Working Method and Meetings
3.1 All fashion makers who are open to experiment with presentation forms and are willing to create a crossover between fashion and performing arts, are invited to apply for the Open Call for the Event.
3.2 The Event consists of key meetings and milestones outlined below. Attendance by the Participant at key meetings is mandatory. Unjustified absences may affect participation and compensation.
3.3 Additional meetings between Participant and Coach are planned in consultation between both parties.
3.4. FC oversees the production, facilities, and administrative management of the project.
Phase 0: Open Call for Participants
Application deadline: Wednesday 30 April 2025, 23:59 (CET)
Announcement selected participants: Week 20, 12-16 May 2025
Kick-off meeting (online): Week 21 (19-21 May 2025, exact date & time to be confirmed). Introduction, explanation of the trajectory, hosted by FC.
Phase 1: Coaching & Development (May- September 2025)
3.5 Participant receives 6 coaching sessions (3 per coach, 30 minutes per session). Sessions can be divided and performed across phase 1 and 2.
3.6 Participant delivers PR materials, including an English-written bio of the Participant and a description of the Work, and a minimum of 5 and a maximum of 10 images for promotional purposes.
3.7 FC organizes casting moments for performers in phase 2. Preferences for performers as part of the Work should be delivered by the Participant.
3.8 Inspiration for hair/make-up as part of the Work should be delivered by the Participant. Final hair & make-up looks will be decided in consultation between FC, Participant and hair/make-up partners of FC, taking inspiration of the Participant into account.
3.9 Important dates
PR materials deadline: Monday 1 September 2025, 23:59 (CET)
Preferences performers deadline: Monday 1 September 2025, 23.59 (CET)
Inspiration for hair/make-up deadline: Monday 1 September 2025, 23.59 (CET)
Phase 2: Coaching & Production Preparation (September-November 2025)
3.10 Participant joins an online group presentation (± 5 min) to present the final concept of the Work.
3.11 Participant joins an online 1-on-1 (technical) production meeting (± 20 min) for the Work:
3.12 FC organizes casting moments for performers (exact dates and locations to be decided by FC). FC will take preferences as mentioned in 3.7 into account.
3.13 Participant delivers royalty free music, audio and/or video as part of the Work
3.14 Important dates
Online group update presentation for final concept: Week 37 (8-10 September 2025, exact date & time to be confirmed).
Online 1-on-1 (technical) production meeting: Week 42 (13-15 October 2025, exact date & time to be confirmed).
Deadline for delivery of royalty free music, audio and/or video: Wednesday 1 October 2025
Phase 3: Presentation at FCF
3.15 The Work will be presented on Friday 14 November 2025.
3.16 The duration of the performance for the Event should be max. 5 minutes.
3.17 FC will provide basic technical support (e.g., lighting and sound). Other presentation equipment needed for the Event is to be discussed.
3.18 Participant must be present for rehearsals on Friday 14 November 2025 throughout the day.
3.19 Travel/ accommodation costs for phase 3 can be reimbursed (see 5.6 for details).
3.20 An online evaluation with FC will takes place in after the festival, before the end of 2025, exact date + time to be decided by FC.
4. Presentation
4.1 FC is responsible for the overall construction, appearance and design of the Event.
4.2 Participant is obligated to be physically present at the Event.
4.3 Changes to dates and times, as referred to in this article, will not entitle the Participant to cancel their application, either partially or entirely.
4.4 General scheduling and timetabling of the public presentation(s) and press & industry presentation(s) are entirely at the discretion of FC.
4.5 The Participant is required to discuss any potential alterations of the Work with FC. Alterations will not always be permitted by FC.
4.6 FC reserves the right to modify or exclude the Work from presentation if deemed necessary for the overall cohesion of the Event.
5. Compensation Fee & Payment
5.1 Participating in the Event is free of charge.
5.2 Participant of the Event receives a participation fee of €500 excl. VAT from FC. The participation fee is equal for both individual and a collective (more than 1 person) Participant.
5.3 If the Participant is registered as acompany with a valid VAT number, they can send an invoice to FC after participating in the Event – until Monday 1 December 2025.
5.4 If the Participant does not own a valid VAT number, they can ask for a compensation form to receive the compensation.
5.5 Additional (international) banking costs are on behalf of the Participant.
5.6 Travel/ accommodation costs for Phase 3 can be reimbursed (max. €175, receipts required). This reimbursement applies per Participant, whether an individual or a collective.
5.7 In case of cancellation on behalf of Participant, they will not receive the participation fee as mentioned in 5.2.
5.8 If the Participant cancels their participation after 1 September 2025, they will be liable for any costs incurred, irrespective of the reason.
5.9 Participant receives 2 entrance tickets for guests to visit the Event.
5.10 Participant does not receive entrance tickets to other events or programs as part of FCF.
6. Copyright
6.1 The Work that is developed for the Event is the artistic property of the Participant.
6.2 FC is the proprietor of all intellectual property rights related to the Event, including the FC brand (name), logo(s), and Event image(s).
6.3 FC may grant the Participant the right to use the brand name, logo(s), and/or event image(s) for individual promotional use. In such cases, FC may require that the trademarks and/or images be used solely in the form provided by FC. The Participant may not use these trademarks and/or images for purposes other than promotion and may not distort them in any way.
6.4 In the event of a breach of the conditions outlined in 6.2, the Participant must immediately cease using the trademarks and/or images upon FC’s first request.
6.5 FC reserves the right to use the Participant's intellectual property solely for promotional purposes related to the Event, both during and after the Event.
6.6 This includes the right to distribute such images or clips via digital platforms, social media, press releases, websites, and other promotional channels without additional compensation to the Participant or third parties, unless otherwise agreed in writing.
6.7 By entering the Event, the Participant confirms that they hold all rights and permissions for the Work, including but not limited to rights related to music and design.
6.8 The Participant acknowledges that FC may photograph or film the Event, including the Participant’s presence at the Event, and may use these images and recordings for promotional and archival purposes, including but not limited to marketing materials, websites, and social media.
7. Promotion
7.1 FC is solely responsible for the promotion of the Event and will do its utmost to ensure equal and unbiased promotion of each Participant and their contribution.
7.2 FC will not be held accountable if certain media outlets choose not to cover a Participant’s contribution.
7.3 If accepted, the Participant hereby agrees that submission imagery, including film and clips, will be made available for use in the promotional activities of the Event and for further distribution through FC’s networks, social media channels, and events, unless otherwise agreed upon in writing in advance.
8. Liability
8.1 FC and its representatives, partners, or sponsors shall not be liable for any direct or indirect damage sustained by the Participant, their staff, or visitors, including but not limited to operational losses, theft, destruction, or damages caused by third parties.
8.2 FC is not liable for indirect and/or consequential damages, including, but not limited to, loss of profits and turnover, regardless of the cause.
8.3 The Participant holds FC harmless against any claims by third parties related to the loss of items, regardless of the cause, as long as the loss was caused by the Participant, their staff, or their visitors.
8.4 The Participant shall indemnify and hold harmless FC from any and all claims, liabilities, damages, and expenses (including but not limited to attorney's fees and court costs) arising from claims involving copyright, trademark, credits, publicity, screening, and loss or damage to the submitted work.
8.5 If the Participant wants insurance for the damages mentioned in this article, they must arrange appropriate insurance coverage for themselves for the duration of the Event.
8.6 If the Participant wishes to ship items to FC headquarters for the Event, they are responsible for any customs taxes and duties on international packages outside the European Union.
8.7 The Participant acknowledges that they are fully responsible for any legal costs arising from a rights dispute involving their Work.
8.8 The Participant warrants that they are authorized to commit their work for presentation and indemnifies and holds harmless FC, its sponsors, associates, affiliates, directors, employees, subcontractors, and consultants from any and all claims, liabilities, losses, damages, and expenses, whether consequential or incidental, arising from copyright or trademark infringement and/or loss or damage of the submitted content.
9. Confidentiality and Code of Conduct
9.1 The Participant agrees to keep any confidential information disclosed by FC or other parties related to the Event confidential and not to share such information with third parties without prior written consent from FC. This includes, but is not limited to, details about the Event, the selection process, sponsors, and any non-public information shared during the Event.
9.2 The Participant agrees to conduct themselves in a professional and respectful manner throughout the Event. This includes, but is not limited to, respecting other participants, attendees, FC staff, and all Event staff, as well as following all guidelines set by FC regarding behavior during the Event. Any Participant who engages in inappropriate behavior or misconduct may be disqualified or removed from the Event at FC’s discretion.
10. Force Majeure
10.1 FC shall not be liable for any failure or delay in performing its obligations under these Terms & Conditions if such failure or delay is due to causes beyond FC's reasonable control, including but not limited to natural disasters, strikes, civil unrest, war, pandemics, or any other unforeseen event of force majeure.
10.2 In the event of force majeure, FC reserves the right to cancel, postpone, or reschedule the Event or to alter the format of the Event. If the Event cannot take place as planned due to force majeure, FC will notify the Participant as soon as possible and will not be held liable for any direct or indirect losses incurred by the Participant as a result of the change or cancellation.
10.3 If the Event is cancelled or significantly altered due to force majeure, the Participant shall have the right to withdraw from the Event, but will not be entitled to a refund of any fees or compensation for costs incurred.
11. Privacy and Data Protection
11.1 By submitting their Work to the Event, the Participant agrees to provide certain personal information to FC, which may include name, contact details, biographical information, and other relevant data.
11.2 FC will process the Participant’s personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR). Personal data will be used solely for the purpose of organizing and promoting the Event and may be shared with Event partners and sponsors for those purposes.
11.3 Under the GDPR, the Participant has the right to correct, and delete their personal data. The Participant may also withdraw consent at any time, subject to applicable laws. Requests for data correction, or deletion should be submitted to FC at the provided contact details.
11.4 FC will retain the Participant’s personal data only for as long as necessary for the purposes outlined in these Terms & Conditions and in compliance with applicable laws.
12. Subletting
The Participant is not permitted to assign or sublet their participation to third parties without obtaining prior written approval from FC. If the Participant violates this clause, they will be required to pay FC a non-negotiable fine of €2,000.
13. Sponsors
13.1 FC has partner and sponsor relationships with several media outlets and businesses. The Participant is not allowed to make their own sponsorship agreements with companies or organizations regarding their creative work for the Event unless written permission from FC is obtained. FC reserves the right to require the cancellation of any such sponsorship agreements.
13.2 By entering the Event, the Participant assigns all rights, title, and interest in the film and clips to FC, its sponsors, associates, affiliates, directors, employees, subcontractors, and consultants for promotional and advertising purposes related to the Event, in perpetuity and on an irrevocable basis. This may include fulfilling any sponsor-related obligations, subject to the availability of the Participant and the sponsor covering all associated costs, including travel and accommodation.
14. Applicable Law and Jurisdiction
14.1 These Terms & Conditions and any related agreements between FC and the Participant are governed by Dutch law.
14.2 Any disputes arising out of or relating to the agreement between FC and the Participant must exclusively be brought before the competent court in Maastricht, The Netherlands.
15. General Provisions
15.1 These Terms & Conditions constitute the entire agreement between FC and the Participant regarding the Event and supersede all prior agreements or understandings.
15.2 If any provision of these Terms & Conditions is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
15.3 FC reserves the right to modify these Terms & Conditions at any time. Any changes will be communicated to the Participant in writing, and such changes will become effective upon notice.